saved every week
From one workflow picked first, the Financial Document Reader
Service · Automation consulting
AI automation consulting that ends the busywork.
An AI automation consultant finds the work your business repeats by hand, works out which of it is worth automating first, and tells you what it will cost and save before anything is built. At Whispers Lab that starts with a $250 Automation Audit. You get a ranked plan in 7 days that you keep either way. If you want it built, we build it in under 30 days and credit the $250.
automation-consulting.flow
NEW WORK ITEMAutomation Audit · Example small businessTeam interviews · hours counted · tools reviewed
- 01InterviewRepeating tasks listed with ownersDay 1
- 02CountHours logged per task, not guessedDay 3
- 03RankPayback against effort to buildDay 5
- 04DecideYou pick the first buildYour call
WHAT CHANGES
What changes when someone counts the busywork first?
saved every week
A CRM that fills itself in, built on n8n, Airtable and Gmail
records typed twice
Two systems made to share one set of data
THE OPERATING MODEL
Count first. Build second. You decide in between.
Nothing gets built until the numbers say it is worth it and you have approved the plan. If you stop after the audit, the plan is still yours.
- 01
Interview
We talk to the people who do the work and list every task that repeats, with real hours beside each one.
Team interviews · Your current tools - 02
Rank
Each task is scored by hours saved against effort to build, so the first build is the one that pays back fastest.
Hours and cost sheet - 03
Plan
You get a written plan with the build order, the tools involved and a fixed price. It is yours whether or not you hire us.
Written plan - 04
Build
If you go ahead, we build the first workflow in under 30 days and show your team how to check anything flagged.
Zapier · n8n · Make · Airtable - H
Judgment stays with your team
Choosing which workflow to build first · Approving the price and scope · Anything client-facing · Anything the system flags as unsure · Changing how your team works
What it covers
What does an automation consultant look at?
Any task your team repeats on a schedule or in response to the same trigger.
Time audit by task
Every repeating task listed with the hours it costs, so the decision rests on numbers.
TaskOwnerHoursRankCopy leads into CRMSales61Chase invoicesOps32Weekly reportOwner23
Example audit sheet
Build order by payback
Leads into CRMBuild firstInvoice remindersBuild secondWeekly reportLater
Fixed price before you commit
$250
audit fee, credited toward the build
audit fee, credited toward the build
A plan you keep
AUTOMATION PLANDelivered in 7 days
Build in under 30 days
Reminder: first workflow goes live this week
Tools you already pay for
TOOL REVIEWIncluded in the plan
Documented for your team
DocumentationIncludedVideo walkthroughIncludedError alertsIncluded
Optional upkeep after launch
from $500
a month, only if you want it kept running
a month, only if you want it kept running
PUBLISHED RESULT~15 hrs
saved every week, with no manual data entry left
The Financial Document Reader
BeforeAn old scanner pulled numbers from bank statements, and someone still checked its work by hand.AfterAn AI reader pulls out every transaction in a fixed format, and each client's data stays walled off.
Read the full case study WHAT YOU OWN
Built in your accounts. Documented for your team.
We recommend what you already own first. If something new is needed, the plan says why.
Your logins and dataNo dependency on our accounts
Exception and error handlingFailures are visible, not silent
Zapier
n8nMake
Airtable
HubSpotXeroGoogle Workspace
OpenAIQUESTIONS, ANSWERED
Questions owners ask first
Clear scope, clear ownership, and no black-box handoff.
What does an AI automation consultant do?
An AI automation consultant finds the work your business repeats by hand, measures how many hours it costs, and tells you which of it is worth automating first. Some consultants stop at advice. Whispers Lab also builds the workflow, so the plan and the build come from the same people.
How much does an AI automation consultant cost for a small business?
At Whispers Lab it starts with a $250 Automation Audit, delivered in 7 days. If you go ahead, one standard workflow starts from $2,500 at a fixed price and the $250 is credited toward it. Automation Care starts at $500 a month for existing workflows; AI Growth Partner starts at $1,250 a month when you also want one standard new workflow each month.
What do I get from the $250 Automation Audit?
A written plan that lists your repeating tasks with the hours each one costs, ranks them by payback, names the first build and gives a fixed price for it. The plan is yours whether or not you hire Whispers Lab to build anything.
Do I need to buy new software?
Usually not. The plan starts with the tools you already pay for, such as Zapier, n8n, Make, Airtable or your CRM. If something new is needed, the plan says what and why.
How long until something is working?
The audit takes 7 days. A standard workflow built in the Core Build goes live in under 30 days, including testing against a copy of your real data.
Is this only for tech companies?
No. Whispers Lab has built automations for coaching, real estate, finance, e-commerce and inspection businesses. The common thread is a small team repeating the same task by hand, not the industry.
A CLEAR FIRST STEP
Find out what is worth automating first.
In 7 days, the Automation Audit ranks your repeating work and hands you a build plan you keep either way. Build it with us and the $250 is credited.
WEEKLY AI SHORTCUTS TO BUY BACK YOUR TIME
Delete one hour of busywork this week.
Get our free "Busywork Elimination Framework" and join our Tuesday newsletter. Every week, we send you one manual task to eliminate and the exact AI tool to replace it.