saved every week
About 500 products a sync, no longer rewritten by hand
Service · Software integration services
Software integration services for apps that finally talk to each other.
Software integration services connect the tools you already pay for, so the same record never gets typed into two systems by hand. We build the sync, add a safeguard so systems never loop on each other, and push clean data wherever it needs to go, from a supplier feed to your storefront. We build it around the tools you already use in under 30 days.
software-integration-services.flow
NEW WORK ITEMCustomer 1842 · CRM → AccountingHubSpot update · QuickBooks sync · 3 linked apps
- 01DetectCustomer status changedEvent
- 02ValidateRequired fields confirmedPassed
- 03SyncOne tax code is unmappedReview
- 04ConfirmSystems receive one final recordReady
WHAT CHANGES
What changes when your systems share one truth?
duplicate entries or catalog errors
Every listing checked against what's already live before it pushes
records typed twice
A safeguard stops two systems from endlessly correcting each other
THE OPERATING MODEL
Four stages. One visible exception queue.
The automation does not hide uncertainty. It moves clean work forward and stops exactly where a person is needed.
- 01
Map
We find every place the same data lives twice, and where a person currently bridges the gap between systems.
Your current tools · Interviews - 02
Connect
We build the sync between your systems, with a safeguard so two connected tools never loop on each other.
APIs · Zapier · n8n - 03
Check
Every record is checked against what's already there before anything pushes, so nothing duplicates.
Rules you approve - 04
Hand off
You get documentation, error alerts, and a video walkthrough, so the connection isn't a mystery.
Docs · Video walkthroughs - H
Judgment stays with your team
Approving pricing or catalog conflicts · Anything flagged as unsure · Deciding which system is the source of truth · Changing how two systems map to each other · Anything client-facing
What it handles
Which systems can be connected?
If two tools should already agree and don't, it can usually be connected.
Two-way record sync
A record created in one system mirrors into the other, with a safeguard so they never loop.
Feed to storefront
Duplicate protection
Sync summary
Recurring syncs
Legacy backlog, cleared once
PUBLISHED RESULT~22 hrs
saved every week, with zero duplicate entries or catalog errors
The AI Catalog & Content Engine
BeforeSupplier catalogs arrived messy and in raw foreign languages, so the team spent hours manually rewriting titles and fixing pricing before anything could go live.AfterA one-click system fetches the raw feed, cleans and translates the text, and pushes every listing live to the store automatically.
Read the full case study WHAT YOU OWN
Built in your accounts. Documented for your team.
We connect what you already have. If a tool has an API, it can usually join.
Your logins and dataNo dependency on our accounts
Exception and error handlingFailures are visible, not silent
Zapier
n8nXeroQuickBooksPrestaShop
HubSpot
Airtable
OpenAIQUESTIONS, ANSWERED
Questions owners ask first
Clear scope, clear ownership, and no black-box handoff.
What are software integration services?
Software integration services connect two or more apps so information moves between them automatically, instead of someone copying it by hand. A change in one system mirrors into the other, with checks in place so records don't duplicate and the two systems don't end up endlessly correcting each other.
How much do software integration services cost for a small business?
At Whispers Lab it starts with a $250 Automation Audit that maps which of your systems should be talking and aren't. If you go ahead, one standard workflow starts from $2,500 at a fixed price, and the $250 is credited toward it. Automation Care starts at $500 a month for existing workflows; AI Growth Partner starts at $1,250 a month when you also want one standard new workflow each month.
What if the standard connector between our tools has a bug?
It happens more than people expect. In the AI Catalog & Content Engine that Whispers Lab built, the off-the-shelf connector between two systems had a bug that kept creating duplicate records, so it was replaced with a custom-built connection. We test against your real data before anything goes live, not just the connector's default setup.
Can two connected systems get stuck endlessly correcting each other?
It can happen when both systems try to sync the same change back and forth, called a sync loop. Whispers Lab builds a safeguard, sometimes called a circuit breaker, into every two-way sync so an update in one direction doesn't trigger an endless chain of updates in the other.
Does it work with the specific software we use?
Usually, yes. If a tool has an API, it can typically be connected, either directly or through a platform like Zapier or n8n. The $250 Automation Audit confirms the exact connections and checks the standard integration for known issues before anything is built.
How long does it take to set up?
A software integration built in the Whispers Lab Core Build goes live in under 30 days. That includes mapping where data lives twice, building and testing the sync against a copy of your real data, and showing your team how to check anything flagged.
A CLEAR FIRST STEP
Find out which of your systems should be talking.
In 7 days, the Automation Audit maps where your data lives twice and hands you a build plan you keep either way. Build it with us and the $250 is credited.
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